City Council Minutes

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Also Present: City Manager Gary Word, Assistant City Manager/Finance Director Nicolette Bateson, Director of Public Works James Gallogly, City Clerk Dianne Massa, Fire Chief James Allen, Parks and Recreation Director Traci Sincock, Housing Director Joanne Inglis, Firefighter John Bourne, American Heart Association Representatives Tom Ritter and Cindy Hawkens, Providence Health Foundation Representative Jennifer Richard, Reporters from the Northville Record, Northville Journal and the Community Crier, and three citizens.

PRESENTATIONS:

State Representative Craig DeRoche addressed the City Council and provided legislative updates regarding the state budget and the commitment to find alternative avenues to fund state-shared revenue. City Council raised questions relative to the status of the "Racino" bill and reinstating funds to improve the Beck Road/I-96 interchange.

A. Citizen Comments None

B. Presentation of Heart Start Devices by the American Heart Association

In March 2003, the American Heart Association, with support from the Providence Health Foundation, awarded a grant to the Northville Fire Department in the amount of $13,500 for the purchase of five automated external defibrillators (AEDs). The units will be placed at City Hall, Allen Terrace, Hillside Middle School, Northville Community Center, and the Senior Adult Center. American Heart Association Representatives Tom Ritter and Cindy Hawkens and Providence Health Foundation Representative Jennifer Richard presented the defibrillators to representatives of each building.

APPROVAL OF AGENDA / CONSENT AGENDA:

The minutes of the June 16, 2003 Regular City Council meeting were amended on page three to read: "A final comment noted that further Wing Street development on Main and Dunlap Streets was unlikely to happen without the addition of the Wing Street parking deck."

Motion Ayers, seconded by Swigart to approve the agenda and consent agenda as amended. Consent agenda as follows:

Approve City Council Minutes:

Special Joint Meeting of June 5, 2003 with the DDA and Planning Commission

Special Meeting of June 16, 2003

Regular Meeting of June 16, 2003 (as amended)

Approve Bills List: Checks #32482 to #32627 and Checks #32628 to #32741 and Check #32742

Receive Board and Commission Minutes:

Beautification Commission: 5/13/03

Housing Commission: 5/28/03

Youth Assistance: 5/13/03

Receive Departmental Reports:

Fire Department: 5/03

Police Department: 5/03

Youth Assistance: 5/03

Board and Commission Appointments:

Arts Commission: Ann Brenner (appointment); Sharon Rossow, Sue Taylor, Sonia Swigart (all reappointments)

Beautification Commission: (all reappointments) Annamarie Cusmano, Suzanne Hansknecht, Sally Hayes, Linda Lestock, Josie Rewald

Board of Zoning Appeals: (all reappointments) Charles Ayers, Eugene Lawrie, Carol Maise, and alternate members Luke Durst and John H. Rae

Housing Appeals Board: (all reappointments) Charles Ayers, David Danes

Planning Commission: (all reappointments) James Allen, Steven Kirk, Anne Smith

Disposal of Used Equipment

Proposed Fee Adjustment / Tax and Assessing Database

Request to Hold Street Dance / First Presbyterian Church / August 23, 2003

Closure of Downtown Streets / Victorian Festival / September 12-14, 2003

Motion carried unanimously.

NEW BUSINESS:

A. Proposed Contract Award / S. Lexington Boulevard Street Improvements

During FY2004, the City is proposing to reconstruct S. Lexington Boulevard from Eight Mile Road to Potomac Street by removing existing concrete curb and pavement, including drive approaches, and replacing the same with new concrete. Spot repairs will also be made to existing sidewalk adjacent to the road. On June 25, 2003 the following bids were received:

Florence Pavement: $365,171.63

Six-S Concrete Paving $392,742.50

DiLisio Contracting $289,559.00

Tiseo Brothers $282,871.00

Funding for this project is included in the FY2003 and FY2004 budgets. The combined total of $325,000, less $45,000 already approved for professional services, leaves a balance of $280,000 needed to fund the construction project. The remaining project amount is greater than the budgeted amount, however, there should be sufficient funds remaining from the budgeted amount for the design phase of the Springfield Drive project to cover the construction bid for this project.

Council Comments / Discussion: Questions arose relative to the Springfield Drive projecting funding and whether affected residents would be notified regarding the upcoming street improvements (yes).

Motion Ayers, seconded by Mittman to award a construction contract in the amount of $282,871 to Tiseo Brothers, Inc., for the reconstruction of S. Lexington Boulevard from Eight Mile Road to Potomac and authorize the City Manager to sign the construction contract on behalf of the City of Northville. Motion carried unanimously.

B. Proposed Contract Change Order / Permanent Utility Cut Repair Program

During 2002, S&J Asphalt Paving Company was awarded the contract for the 2002 Permanent Utility Cut Repair Program. Due to several watermain breaks this past winter, repairs to emergency cuts in the road pavement is needed. The City has the option to solicit bids for a new utility cut repair contract or add this year’s work as a change order to the 2002 contract. In the past, S&J Asphalt Paving Company has done quality work and the 2002 project unit prices are considered to be excellent for this type of project. Therefore, a change order to the 2002 contract is considered to be in the City’s best interest.

Motion Mittman, seconded by Swigart to approve a change order contract to the 2002 Permanent Utility Cut Repair Program with S&J Asphalt Paving Company, in an amount not to exceed $15,000 for 2003 utility cut repairs. Motion carried unanimously.

COMMUNICATIONS:

A. Mayor and Council Communications

Swigart reported on a recent meeting he attended relative to Wayne County emergency planning. The purpose of the meeting was to form a coalition to secure funding to address security issues.

Mittman questioned the reason for the increased police presence following the Independence Day Parade. Staff responded that the police were there to facilitate traffic movement after the parade. Mittman noted that the Solstice Run would be aired on Comcast, Channel 25, on Friday, July 11th at 8:00 p.m., Tuesday, July 15th at 8:30 p.m., and Wednesday, July 16th at 6:00 p.m. He also questioned when the Independence Day Parade would be aired on cable (unknown at this time).

Johnson requested that Staff send a letter to the Northville Community Foundation commending them on organizing a wonderful parade.

Ayers expressed appreciation to Mr. Mittman on arranging for a car and sign for City Council use in the parade. She also questioned the legality of using motorized scooters on sidewalks and streets (use is illegal and violators will be cited).

B. Staff Communications

The DPW Director reminded everyone of the Blood Drive being held at City Hall on Friday, July 11th.

There being no further business to come before Council, the meeting was adjourned.

Adjournment: 8:06 p.m.

Respectfully submitted,

Dianne Massa
City Clerk